QHSE Support - (Site Map) AIM > Getting Started > > Whilst there is no particular order to enter support data into AIM it is suggested that Locations, Grades and Reports To data is entered before staff names.
(also refer to AIM's flow diagram for a basic design input layout)
Next users should add is the various Management from whom employees Report To in the Reports To table.
The Reports To table is available via the Personnel Tab
...click on Add of Edit Supervisor
IMPORTANT NOTE: The drop-down boxes for the Drill Down search facility sort on a numerical / alphabetical order. Using a special character @&#([ etc., at the beginning of a field names, for example (CHD) Workshop or #CHD-Workshop may cause the drill-down search to return incomplete records...
The choice of whether to use names or job titles in the ‘reports to’ tab is a preferences each user will have to make with, due consideration to their company policies...
Again careful consideration of the Reports To (i.e managers / supervisors) structure in the early stages will prevent this table having to be reworked at a later stage. For example, what level of company hierarchy is to be included in this table, are team-leaders and supervisors to be entered? It really is up to the user to decide how best to populate the 'Reports To' table to suit their own company way of reporting accidents, incidents and near-misses.
Note: This is the only time you need to enter the Reports To information, AIM will use the information entered here throughout the entire application. This allows for efficiency of operation and accuracy of data. All changes made to this table will be cascaded to all related records, allowing for one-time edit and updates.
The employee's manager / supervisor recorded under an employees staff record is only related to their manager / supervisor at the time of the accident, this as employee manager / supervisor will change throughout their career but must always reflect their manager / supervisor at the time of the accident.
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