Issuing Letter

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Documented Information Issuing Letter

 

DICS comes with a pre-formatted and professionally deigned controlled document issuing letter.

 

 

 

The issuing letter is available only from the controlled document master input form as explain on the issuing a document.

 

Break down of issuing letter.

 

The Issue to addresses are automatically populated from the location selected on the document master input;

 

 

 

 

Next. a little bit of work here for the document controller who needs to decide on the issuing criteria for the document as well as what is to happen to old copies.

 

Typical scenario for a revised document issued to six locations would be;

 

5 issuing letters indicating that  a Revised Document has been issued, and that old copies should be Removed and Dispose of.

 

1 issuing letter indicating that a Revised Document has been issued, and that the old copy should be Removed and Archived (this would typically be either the document controllers or the MD's copy)

 

 

 

The core document details are automatically pulled from the location selected on the document master input form

 

All the document controller needs to do here is just check the information is correct and add any additional instructions required of the recipient.:

 

Issuing Letter - Reply Section

 

All the document controller needs to do here is just check the information is correct and add any additional instructions required of the recipient.

 

The final part of the document issuing letter is for the recipients to complete, and is a standard acknowledgement of the  actions they have been asked to undertake have been implemented.

 

The recipient must then sign, date and return the acknowledgement slip to the document controller.

 

 

 

On receipt of the acknowledgement slip the document controller would check the information and then update the master document input form accordingly.  (a quick visual check is provided whereby green is acknowledged and red is outstanding acknowledgement)

 

 

 


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